Looking for the best real estate scheduling apps? AI-powered tools like Trafft, Calendly, and ShowingTime help agents save 5-7 hours weekly, reduce no-shows by up to 80%, and close deals 15% faster. Here's a quick overview of their standout features:
- Trafft: Customizable booking, MLS/CRM integration, and AI-driven scheduling insights.
- Calendly: Simple interface, cross-industry use, and 1,000+ app integrations.
- ShowingTime: Designed for real estate, with MLS-grade tools and market analytics.
Quick Comparison
| Feature | Trafft | Calendly | ShowingTime |
|---|---|---|---|
| Starting Price | $72/year | Free tier | $25-$40/month |
| Real Estate Features | Basic | Limited | Extensive |
| MLS Integration | Yes | No | Yes |
| Analytics | Basic | Basic | Advanced |
These platforms streamline scheduling, improve client satisfaction, and boost productivity. Read on to find the best fit for your needs!
ShowingTime Review: The Best Real Estate Appointment Scheduler
1. Trafft
Trafft is a scheduling platform designed with real estate professionals in mind. It simplifies property showings and client management, making it a go-to tool for agents in 2024.
Automated Appointment Booking
Trafft’s booking system works around the clock, allowing clients to set up property viewings whenever it suits them. It includes features like customizable buffer times between appointments, which is a lifesaver for agents traveling between properties. Plus, it sends automatic SMS and email reminders to reduce no-shows.
"Trafft's automated scheduling has transformed how we handle property viewings. Our no-show rates dropped by 80% after implementing the reminder system." - Trafft user review on Capterra
MLS/CRM Integration
Trafft integrates smoothly with popular real estate CRMs like Top Producer, Realvolve, and Follow Up Boss. Its two-way syncing keeps property data and client details up-to-date across platforms. The MLS integration automatically imports property details, cutting down on manual entry and minimizing errors. These features also support its mobile functionality, keeping agents connected on the go.
Mobile Accessibility
The mobile app is packed with tools for agents managing multiple locations. It includes GPS navigation to properties, offline access to schedules, and real-time push notifications for booking updates.
AI-Powered Insights
Trafft takes automation a step further with machine learning. It reviews booking patterns to suggest the best times for showings and prioritizes appointments based on their likelihood to convert. Agents can also track performance metrics, like booking trends and productivity, with detailed analytics to help make smarter decisions about resource allocation.
2. Calendly
Calendly is a widely-used scheduling tool, boasting over 10 million monthly active users in 2023. While Trafft caters specifically to real estate, Calendly shines across various industries.
Streamlined Appointment Booking
Calendly simplifies appointment scheduling by removing the endless back-and-forth emails. Its time zone detection feature ensures accurate scheduling for clients and agents, even across different states or countries, avoiding any mix-ups.
Integration with MLS and CRMs
Calendly connects seamlessly with popular CRMs like Salesforce, automatically updating lead records when appointments are set. It also works well with tools like Pipedrive and HubSpot, syncing appointments with deals and contacts. With Zapier, users can link Calendly to countless other real estate tools, expanding its functionality even further.
This integration-friendly design aligns with Calendly's focus on being accessible and user-friendly across platforms.
Mobile-Friendly Features
Calendly doesn't rely on dedicated apps; instead, its web application is fully responsive and works effortlessly on any device. Real estate agents can:
- Quickly adjust their availability from a smartphone
- Get instant notifications for bookings or cancellations
- Sync with native calendar apps on iOS and Android
- Share booking links optimized for mobile users
These features ensure agents stay responsive, which can directly impact client satisfaction.
Data-Driven Scheduling Insights
Calendly's AI tools focus on providing actionable insights through its analytics dashboard. Real estate professionals can track:
- Patterns in bookings and peak showing times
- Client response habits and preferences
- How appointments are distributed across a team
- Conversions from scheduled appointments to closed deals
Whether you're a solo agent or part of a large team, Calendly adapts to fit your scheduling needs, making it a practical choice for real estate professionals.
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3. ShowingTime
ShowingTime provides a robust scheduling system tailored for large brokerages, supporting over 950,000 professionals and managing 3 million monthly showings across North America.
Automated Appointment Booking
With ShowingTime, the showing process becomes smoother and faster thanks to its automated system. It offers real-time availability updates, instant confirmations, and smart scheduling rules. Agents can set preferred time slots, handle conflicts automatically, and send reminders - leading to a 40% drop in no-shows.
MLS/CRM Integration
A standout feature of ShowingTime is its integration with more than 250 Multiple Listing Services (MLSs) across North America. This connection gives users direct MLS access, automatic syncing of data, and live appointment tracking - all through the platform's native tools.
Mobile Accessibility
The Home by ShowingTime app (rated 4.8/5 on the App Store) ensures agents can manage everything on the go. Its features include:
- GPS-based driving directions to listings
- Instant notifications for showings
- Tools for real-time communication
- Quick feedback collection after showings
AI-Powered Insights
ShowingTime uses data analysis to help brokerages make informed decisions. It tracks showing data to identify the best times for appointments, monitor buyer activity, and offer strategic recommendations based on market trends.
For example, when the Houston Association of REALTORS® adopted the platform in 2022, its 45,000+ members saw a 30% drop in scheduling conflicts and a 25% boost in showing efficiency within just six months.
Advantages and Disadvantages
Every scheduling tool brings its own perks and challenges for real estate professionals. Here's how these platforms stack up in areas that matter most to agents and brokerages.
Trafft: Focused on Customization
Trafft shines when it comes to branding and team management. It helps real estate offices keep their booking pages aligned with their brand identity. However, its pricing starts at $72/year, and the platform's steeper learning curve might not appeal to solo agents or smaller teams.
Calendly: Easy to Use
Calendly is loved for its simple interface and ability to integrate with over 1,000 apps. With a free tier and premium plans starting at $8/month, it's a great option for agents looking for an affordable and straightforward solution.
ShowingTime: Built for Real Estate
ShowingTime is tailored specifically for the real estate industry, offering deep MLS integration and specialized features. Pricing ranges between $25-$40/month per agent, depending on the MLS. Its showing management tools and market analytics often make it worth the cost.
Feature Comparison
Here's a quick breakdown of how these platforms compare in key areas:
| Feature | Trafft | Calendly | ShowingTime |
|---|---|---|---|
| Starting Price | $72/year | Free tier available | $25-$40/month |
| User Interface | Customizable | Simple and intuitive | Real estate-focused |
| Calendar Integration | Multiple | 1,000+ apps | MLS-specific |
| Real Estate Features | Basic | Limited | Extensive |
| Market Analytics | No | No | Yes |
| Automated Feedback | Basic | Basic | Advanced |
Security Considerations
When it comes to security, each platform takes a different approach. ShowingTime employs MLS-grade protection, Calendly is SOC 2 certified, and Trafft complies with GDPR standards for global use.
AI-powered scheduling has become a game-changer for real estate teams, and all three platforms offer tools that can boost productivity in their own way.
Conclusion
AI scheduling tools are transforming how real estate professionals manage their time, with 87% of users reporting improved productivity. Features like mobile access and CRM integrations have become key factors in choosing the right platform. As highlighted earlier, Trafft's analytics and ShowingTime's 30% reduction in scheduling conflicts demonstrate the tangible benefits these tools offer.
When it comes to selecting the ideal tool, it often depends on the size and needs of your operation. ShowingTime is a strong choice for larger brokerages that require extensive MLS integration. Trafft provides a solid mix of features, making it a great fit for growing teams. On the other hand, solo agents and smaller offices might prefer Calendly for its simplicity and competitive pricing.
Looking ahead, AI-driven enhancements are expected to play an even bigger role, with 73% of real estate professionals predicting notable changes in the next five years. Tools like Trafft and ShowingTime are likely to keep evolving, offering even more advanced analytics and market tracking capabilities.
Choosing the right scheduling tool not only boosts efficiency but also helps maintain strong client relationships.
